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Assistant Controller

Administration / Secretarial
Noordwijk aan Zee
English

Description:

Are you a dynamic professional with at least 2 years of experience in business support? Do you have a strong affinity with procurement and financial data? If so, this opportunity might be for you!

We are looking for an Assistant Controller who will join the Octagon Professionals projects team at the European Space Agency in Noordwijk (ESTEC). Read more bellow and get in touch with us today!

Your responsibilities:

  • Support to the processes related to the main resources of the organizational entity (i.e. budgets, manpower, staffing), including planning, execution and follow-up of the activities and resources (budgets, manpower, missions, recharges) of the Business Unit.
  • Support to the planning, preparation, execution and follow-up of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output/ schedule/resources.
  • Assessment and monitoring of the status of the procurement actions (using ESA Corporate and local IT Tools) including activity progress, maintenance of payment plans, the correctness of financial charging, invoicing and payment.
  • Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate (e.g. SAP) and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc.
  • Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. plans/targets and production of associated reports to the responsible management and to the concerned customers.
  • Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data.
  • Contribution to the definition of new and improvement of existing related processes and tools and production of related documents.
  • Support to the risk management processes (e.g. maintenance of risk register, monitoring of status of risk mitigation/reduction actions) for the Business Unit.
  • Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools.
  • Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc.
  • Support assets and inventories management (including technical databases).
  • Support BU for worked time activities processes with applicable procedures and instructions and the use of the required tool.
  • Support BU for travel management processes with applicable procedures and instructions and the use of the required tool.

Requirements:

  • Bachelor's degree from a recognised Institution of secondary studies or equivalent qualification in Business Administration (or Communications as relevant).
  • At least 2 years of relevant working experience.
  • Initiative and motivation to perform to high standards in a demanding environment.
  • Ability to work in a small team.
  • Excellent communication skills and willingness to continuously learn and improve.
  • Fluent in English language(written and spoken). Knowledge of another European Language is an asset.

We offer:

  • Attractive remuneration package and advice on tax-free benefits.
  • 30 vacations days & additional 12 public holidays based on the 40h working week.
  • Advice from our Learning & Development Specialist on most suitable training/courses.
  • Extra budget and up to 5 extra days off for your professional development.
  • Pension contribution to a tailor-made pension scheme.
  • A yearly subscription to the ESTEC gym facilities and a swimming pool.
  • Assistance with relocation in case you are moving to The Netherlands from abroad.

Ready for this new challenge? Apply now and let's get in touch!

Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international market. Our large network of professionals across multiple functional areas and multi-national team provide flexible solutions customized to individual client needs.

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