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Part time Office assistant (2 days - 16 hours per week) - LONG TERM

Administration / Secretarial
Amsterdam

Our client requires some who lives in Amsterdam/ Amstelveen. Candidates who are living outside of Amsterdam will not be considered. This position is 100% onsite – no opportunity to work hybrid.
Please note: this is a LONG TERM part time position (2 days - 16 hours per week) and there is NO opportunity to increase more hours.
Main tasks:

  • Maintaining and updating the archive system (digital & manual)
  • Technology liaison - keep the tech environment connected, online and assist with upgrades
  • (such as: checking and connecting the cabling, set up a work place for visitors, testing equipment, speak with the IT support departments in India and the UK)
  • Preparing the Board meetings: documents collection and upload in the system
  • Preparing the Board meetings’ agenda and Board minutes (including reviewing) and follow up, keep track of versions, minutes corrections. They have an outside minute tracker.
  • Board meetings are average 4 - 6 times per year.

Back-up Office manager with the following tasks:

  • Supporting and being back up Office Assistant with general administrative task (phone, emails etc.)
  • Process incoming and outgoing post
  • Supplier contact when necessary     

 Financial Tasks

  • Invoice processing and see through the approval and payment process
  • Maintain and update the archive, computer systems and processes
  • Perform office/finance support tasks, such as copying, documentation processing and assistance
  • Gathering financial information from other entities in different regions (Eastern/Western Europe & Asia) when necessary

Requirements:

Who are you?

  • Fluency of English (written and spoken). Dutch language is a plus – not a must
  • Knowledge of variety of computer software applications in maintaining calendars, MS Outlook, Word, Excel, SharePoint and other financial systems
  • Experience in financial tasks is a plus
  • Service oriented, number literate, IT savvy
  • You must have work experience in a similar position
  • You are detail oriented, organized, structured and confident
  • Attention to detail
  • Strong written and verbal communication skills
  • Ability to work in a calm but dynamic environment with ability to manage multiple competing tasks and demands
  • Ability to handle sensitive and confidential information and situations
  • High level of demonstrated poise, tact and diplomacy
  • Ability to interact and communicate with individuals at all levels of the organization
  • Stress resistant, able to prioritize and able to handle high workload
  • Analytical
  • Able to work in a fast paced environment
  • Must be living in Amsterdam/ Amstelveen. Candidates living outside of Amsterdam will not be considered!
  • 100% onsite – no opportunity to work hybrid

If you are interested in this job opportunity, please include your MOTIVATION letter. Please also specify why you are choosing this part time position and why you can commit this for long term.

Salary Benefits:

  • This is a part time position, you must be available to work 2 days a week (16 hours per week)
  • Please note: this is a LONG TERM part time position (2 days per week) and there is NO opportunity to increase more hours. NOT temporary.
  • Long term commitment is required.
  • The salary is between €2,600 - €3,000 gross per month (based on 40 hours a week) depending on prior experience.
  • The salary per hour (GROSS) is between € 15,00 - € 17,30 per hour
  • NO travel cost reimbursement
  • Fixed 2 days will be discussed, however the board meetings are usually on a Friday. When a board meeting will take place on a Friday, the work days will be changed in that particular week because you have to be present during the board meetings.
  • The contract will be through Undutchables first. After a period of time, depending on your work performance, there is possibility for extension.
About the company:

Our client is an international company (retail industry) based in the heart of Amsterdam, close to Vondelpark. The office in Amsterdam is focused on the company's financial matters. Its a small office with a max. 3 employees.