Part-time Office Coordinator | English & Dutch

Are you a hands-on, service-minded professional who enjoys keeping an office running smoothly? For an international organization in Woerden, we are looking for an Office Coordinator to support the team three days per week. In this role, you will be the friendly first point of contact for staff and visitors and ensure everything in the office operates safely, efficiently, and comfortably.
You’ll handle a mix of administrative, facility, and hospitality tasks, including:

• Act as first point of contact for employees and visitors
• Monitor the office phone and route calls appropriately
• Represent the organization during building/facility meetings and liaise with the landlord and maintenance partners
• Coordinate building maintenance (cleaning, repairs, contractors)
• Report technical issues to relevant service providers
• Order and maintain office supplies, equipment, and furniture
• Support meeting and event setup, including catering and room rental
• Assist with mail handling and courier coordination
• Keep the office tidy and take care of small daily tasks, including cleaning coffee machines
• Maintain security access (key cards, troubleshooting, access rights)
• Lead and support BHV tasks, emergency preparedness, and evacuation procedures
• Provide holiday cover for colleagues when needed