Back Office Administrator
Posted on October 29, 2026
Bunnik
English
Posted on October 29, 2026
About this role
Our client is looking for an organized, detail-oriented Back Office Administrator to support their daily administration and help customers with questions about invoices, subscriptions and accounts. This is a hands-on, entry- to mid-level administrative role that follows clear procedures and ensures a smooth collaboration between customers and internal teams (Finance, Sales & Customer Support). Part of your responsibilities consists of:
- Prepare and send invoices and standard quotes
- Track incoming payments, match them to invoices and follow up on outstanding ones
- Keep customer and billing information accurate in the CRM
- Process orders and registration forms from schools
- Answer customer questions about invoices, subscriptions, accounts and licenses, and support the account managers with administrative tasks
Requirements
In order to be successful in this role, you should:
Please note: only candidates already based in the Netherlands with the right to work here will be considered. No relocation or visa sponsorship offered.
- Have at least 1 year of experience in administration, financial administration or a customer-facing role (invoicing experience is a big plus)
- Work accurately, stay organized and be comfortable with numbers
- Have excellent written English and be able to write clear, professional customer emails
- Learn new systems quickly and enjoy following procedures while also suggesting improvements
- Be available 32 hours per week and able to work from the office near Utrecht at least 2 days a week
Please note: only candidates already based in the Netherlands with the right to work here will be considered. No relocation or visa sponsorship offered.
Salary
€2800-€3300 per month
The company
Our client is a fast-growing international software company in education, used by teachers around the world every day. It’s a small, friendly team with short lines of communication, where everyone’s work makes a visible difference and there’s room to learn and grow.
Application Procedure
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