Sales Administrator | German & English

Are you a highly organised individual with strong administrative skills and a passion for fast-paced commercial environments? We are looking for a Sales Administrator for the DACH market with excellent Excel proficiency on behalf of our client, a global consumer products company, based in Amsterdam.

Please note: This is a temporary position for approximately 4 months via Adams Recruitment without the possibility for an extension. 

Key Responsibilities:

Account Setup & Product Data Management

• Prepare detailed product data sheets (upload sheets/article data sheets) for newly onboarded DACH retailers, consolidating information from internal systems and coordinating with different teams for product-specific queries, test certificates, and compliance data
• Upload product images and content to retailer portals, maintaining accurate and current listings
• Ensure all product information published externally meets EU regulatory and labelling requirements; flag discrepancies proactively
• Conduct head-to-head product comparisons as needed
• Coordinate international creative requests between brand managers and account managers

Sales Reporting & Account Support

• Compile and distribute monthly sales reports and plans across all DACH retail accounts
• Maintain retail landscape overviews for Germany, Austria, and Switzerland, updated quarterly
• Support the Sales Manager and account manager during sales calls, trade shows, and account-related meetings, including preparing sell sheets and requesting samples and collateral through internal trackers and portals
• Coordinate with Product and Brand Managers for updated prototypes and product information for web content, catalogues, and account maintenance
• Track all shipments and provide updates to the relevant sales manager or customer as needed
• Schedule and coordinate Account Planning Meetings
• Prepare and follow up on customer setup sheets, quote sheets, and sample or image requests tailored to individual retailer needs
• Respond to ad-hoc retailer requests for high-resolution images, product specifications, dimensions, and related product information

Customer Interaction

• Handle a portion of direct retailer communication by email, including sending documents, responding to queries, and following up on outstanding matters independently within agreed boundaries
• Maintain a professional, on-brand tone in all external communications within a B2B environment

 

Qualifications & Skills:

• Near native German speaker with professional fluency in English, written and spoken 
• Minimum 3 years of experience in sales support, sales coordination, or a similar administrative role 
• Strong written and verbal communication skills with the ability to represent the company professionally in all retailer and internal interactions within a B2B environment
• Strong organisational skills with ability to manage multiple concurrent workstreams and prioritise independently
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP formulas)
• Proficiency across the broader MS Office Suite (Word, PowerPoint, Outlook)
• Detail-oriented and compliance-aware, particularly around product data published externally; EU labelling and regulatory requirements are relevant to this role
• Proactive by nature: able to spot potential issues ahead of time and flag or resolve them without waiting to be asked
• Bachelor's degree in Business, Sales, Marketing, or equivalent professional experience
• CPG (Consumer Packaged Goods) background (highly preferred)
• Experience with retailer portals and product data or upload sheet processes (article data sheets, content uploads, product listings) (highly preferred)
• Familiarity with trade fair coordination, sample management, and supporting materials preparation (highly preferred)
• Background in or exposure to EU product compliance and labelling requirements (highly preferred)

 

What We Offer:

• Salary €3,200-€3,600 gross per year, including 8% holiday allowance
• 40 hours per week
• Hybrid working: Tuesday, Wednesday, Thursday in the office; Monday and Friday work-from-home
• Approximately 4-month temporary assignment via Adams Recruitment
• Small, close-knit sales admin team covering different European markets
• Informal, international working environment with fun as a stated company value
• Fast-paced, proactive culture with a high degree of ownership
• Centrally located Amsterdam office 

Interested? Feel free to apply or contact me for more information at eduardo@adamsrecruitment.com

Please take into consideration that we can only consider applicants who are currently living in the Netherlands and who will NOT require VISA sponsorship now or in the future.

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