About this role

An International technical company in Amersfoort looking for a Tradeshow Coordinator to join their team. This position requires good communciation skills in English and Dutch.

The Tradeshow Coordinator is responsible for organizing a tradeshow and setting up a tradeshow booth from start to finish. The Tradeshow Coordinator will prepare shows and events, execute the set-up and teardown and takes care of the organization of the related documentation. The Tradeshow Coordinator will report to the Tradeshow Manager.

Preparation of tradeshows:

Make travel arrangements for attending company staff

Prepare internal documents for the attending staff and supporting documents which will be used during the tradeshow

Create AutoCAD (dimensional) booth drawings based on internal discussions between Sales and Marketing

Study the exhibitor manual and make sure that all requirements are being followed up in time

Order services from venues and keep in close contact with the organizer

Working with local contractors to order materials required for the booth setup

Create a packing list based on what is needed for the tradeshow

For shipments outside the EU, shipping documents need to be made (commercial invoice, ATA Carnet)

Maintain contact with the forwarder about the logistics during the entire process

Gather post-show feedback and create a post-show report

Preparation of events:

Take care of venue sourcing and source proper venues for our events

Negotiate contracts and prepare the necessary documentation

Maintain the contact with the venue to finalize all details about the catering, final number of attendees and other event related questions

During tradeshows & events:

Travel to shows/events

Bring all equipment with the local forwarder

Execution of the set-up/teardown of the booth (this includes the installation of the raised floor, carpet, electricity and walls)

During a tradeshow, support might be given to the sales staff by welcoming customers on the booth

Key contact person for the hotel at events. Organize the catering and make sure that everything is ready in time

After teardown, packing and loading of the equipment with the forwarder. Besides these dedicated tasks, the Tradeshow Coordinator will support the Tradeshow Manager in preparing various other tradeshow and event related tasks.

Good verbal and written communication skills (both in Dutch and English)

Experience in coordinating projects

A team player with a strong hands-on mentality (being able to connect cables in tradeshow boots, lifting tradeshow booth walls and equipment, building the booth)