Business Support Administrator - English

For our international client, a global leader in the IT/Software market, we are looking for a proactive and highly organised Business Support Administrator to join their expanding team in Schiphol. This role requires agility in a fast-paced environment to support senior leads and other colleagues in Amsterdam, Berlin and Cambridge.

Job Profile for Business Support Administrator
Responsibilities will include, but not be limited to:

• Coordinate complex diaries across multiple time zones for senior team members
• Arrange and manage travel bookings and expense submissions for senior staff
• Plan and deliver internal meetings, off-sites, social gatherings, and staff celebration events
• Book venues and rooms, track invitations and RSVPs, coordinate catering, support agenda preparation, take minutes and follow up on actions, and organise event materials
• Procure IT devices and peripheral equipment to support teams based in Amsterdam and Berlin
• Manage and assign workspace allocations for team members in Amsterdam
• Maintain distribution mailing lists and ensure timely updates for the team
• Manage local social event budget
• Handle logistics before, during, and after visits and lectures
• Ensure adherence to administrative policies and procedures
• Provide administrative cover for team members when required
• Assist with planning and execution of wider business events for Amsterdam, Cambridge, and Berlin
• Work closely with support staff across sites for consistent experiences

Candidate Profile for Business Support Administrator

• Must be fluent in English, both written and spoken
• At least 2 years of proven experience in an administrative, business support, or customer service role within a dynamic, fast-paced environment
• Proficiency in Microsoft Office tools (Word, Outlook, PowerPoint, Excel) and Teams 
• Effective written and verbal communication skills
• Ability to maintain confidentiality with professionalism
• Attention to detail and strong problem-solving skills
• Calm and focused under pressure, with excellent organisational skills
• Collaborative and approachable, with a can-do mindset 
• Self-starter with ability to anticipate needs and act proactively in a fast-paced environment

What Our Client Offers

• 27 days of annual leave, including all Dutch public holidays
• Pension plan
• Travel allowance
• Work in a dynamic, international environment
• State-of-the-art technology working experience
• Be part of a team that is changing the world