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Team Assistant - Den Bosch - Fulltime

Administration / Secretarial
Den Bosch

As a Team Assistant you will be responsible for:

  • Carry out common secretarial tasks.
  • Maintenance and development of information management and systems.
  • Coordination of the calendar by prioritizing appointments and activities in close coordination with internal and external clients and management team members.
  • Preparation (agenda setting), implementation (transcript, time monitoring) as well as a follow-up (minutes) of meetings within the country.
  • Support in the preparation of presentations, reports and compliance documents.
  • Drafting letters and agreements (non-HR and non-Sales) proofreading.
  • Solve issues, create value, and improve business performance across the Country Leadership team.
  • You ensure that important documents are signed by the right stakeholders.
  • Onboard new suppliers and raise PO numbers.
  • Program Administrator for credit cards, Concur and Policy Tech.
  • Prepare Benelux All staff, On site, business meetings, round-tables and congresses.
  • Manage data storage in Teams, SharePoint and local drives. Update and manage our intranet.
  • Responsible for incoming and outgoing postal services.
  • Order food & beverage and office supplies for our offices.
  • Contact person for outsourced cleaning and central reception.
  • Organisation of visits of foreign guests, delegations, and coordination of the visit process and their care by appointment.
  • Manage marketing material stock and send marketing materials & mailings
  • Support communication activities of the Country Leadership Team including a monthly newsletter.
  • Close coordination and back up to other assistants within the company.

Requirements:

As a Team Assistant you bring with you:

  • A recognised Qualification in Secretarial/Administrative Skills (desirable).
  • You have a minimum background of 1 year in secretarial and/or administration support.
  • Preferably experience in an international organisation.
  • Fluent in Dutch and English.
  • Service oriented.
  • Pro-active and problem solving approach.
  • You can work with multiple systems and tools: SAP, Sharepoint, MS Teams.
  • MS Office Suite has no secrets for you (Outlook, Word, Excel, PowerPoint).
  • Confident manner, discretion, tact, high level of confidentiality and the ability to maintain working relationships at all levels.
  • Excellent organisational skills, attention to detail, excellent team player, good timekeeping skills, ability to work in an efficient and effective manner and the ability to remain calm under pressure.

Salary Benefits:

We offer:

  • Start within a great company with top conditions
  • A divers position with possibilities
About the company:

My client is a great company located in Den Bosch, active in the Medical and Nursing industry.