Executive Assistant | Temporary

Are you an exceptional Executive Assistant ready to support senior leadership in the global entertainment industry? We're looking for a highly organized, detail-oriented professional on behalf of our client, an entertainment company based in Amsterdam.

This is a temporary position for 6 months with the possibility of extension. You will be offered a contract through us, Adams Multilingual Recruitment.

Key Responsibilities

Executive Calendar & Meeting Management

• Oversee an extremely complex, high-volume calendar involving numerous internal and external stakeholders across multiple time zones
• Schedule and coordinate meetings with production partners, talent representatives, and cross-functional teams
• Anticipate scheduling conflicts and proactively resolve calendar challenges, including last-minute reorganization
• Ensure the executive's time is optimized for strategic priorities and key relationships
• Manage set visits and coordinate logistics for content-related travel

Travel & Expense Management

• Arrange complex domestic and international travel across Europe, the Middle East, Africa, and beyond
• Coordinate passport renewals and process visa applications as needed
• Process expense reports accurately and on time
• Anticipate travel needs and optimize logistics for efficiency
• Book and coordinate high-profile dinners and events with talent

Communications & Correspondence Management

• Handle substantial volumes of internal and external communication with professionalism, including evening and weekend responses when necessary
• Review, research, and route correspondence appropriately
• Draft emails, documents, and communications on behalf of the executive
• Filter and prioritize incoming requests to protect the executive's focus
• Respond to urgent communications outside traditional working hours when required

Project Coordination & Administrative Support

• Provide coordination for strategic projects and initiatives within the Content organization
• Develop presentations, organizational charts, and business materials
• Collect and analyze information to support decision-making and project tracking
• Update business trackers with relevant data to monitor key initiatives
• Coordinate with the Chief of Staff on meeting attendance, note-taking, and action point follow-ups

Stakeholder & Vendor Relations

• Coordinate with administrators across Content and partner functions, including Production, Post Production, Marketing, and Finance
• Manage relationships with external vendors for events, travel, and services
• Interface with talent representatives and production companies
• Maintain professional composure when coordinating with high-profile individuals

Event Planning & Team Activities

• Plan team and cross-functional off-site gatherings and events
• Coordinate with hotels, vendors, and service providers for lodging, catering, flights, audiovisual equipment, and transportation
• Manage logistics for talent gifting and special events
• Ensure events reflect company culture and standards

Qualifications & Skills

• Minimum 8 years of experience as an Executive Assistant or similar role
• Demonstrated experience supporting senior executives in international organizations across multiple time zones
• Exceptional organizational capabilities with meticulous attention to detail and a high level of accuracy in all tasks
• Strong resilience and adaptability to handle rapidly changing priorities and high-pressure situations, including evenings and weekends
• Very high proficiency in Google Workspace 
• The capability to make informed decisions independently and develop creative solutions
• Strong networking abilities and interpersonal skills for internal and external relationship management
• Comfort handling confidential and sensitive information with complete discretion
• Ability to remain composed and professional when interacting with high-profile talent
• Fluency in English at a very high level is mandatory
• Comfortable being in the office 5 days per week 
• Additional EMEA languages (German, French, Spanish, or Italian) are preferred but not required
• Self-driven professional who excels in dynamic, fast-paced creative environments with non-traditional working hours

What We Offer

• Opportunity to work with an international, diverse team across multiple European countries
• Exposure to world-class content development and production operations
• Collaboration with creative talent and industry leaders across Europe, the Middle East, and Africa
• A company culture that values impact, collaboration, and efficiency
• 25 holiday days

Interested? Feel free to apply or contact me for more information at eduardo@adamsrecruitment.com

Please take into consideration that we can only consider applicants who are currently living in the Netherlands and who will NOT require a visa sponsorship now or in the future.

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