Administrative Assistant (temporary role)

General Support

• Perform normal office functions, including setting up and maintaining files.
• Interview callers and make appropriate referrals.
• Arrange meetings and conferences.
• Receive, refer, or answer mail.
• Review drafts and finished documents for appropriate grammatical usage.
• Answer questions relating to office operations and established policies and procedures.
• Gather, compile, and report on information relevant to supervisor assignments.
• Prepare expense reports and purchase orders.
• Maintain office supplies.
• Update organizational charts.
• Coordinate department or equipment moves.

Reception

• Respond tactfully and promptly to inquiries and problems within scope of established authority.
• Handle confidential information.
• Serve as the central contact for general department information.

Logistics

• Coordinate a full range of meeting, event, and travel arrangements.
• Manage calendars.
• Work with internal and external contacts regarding venue requirements and selection, room setup, catering, and materials delivery.
• Utilize online reservation systems to ensure travel policies are followed and cost-effective, convenient travel arrangements are provided.
• Work with travel agents, airlines, and others regarding planning and customer service issues.

Presentations

• Utilize computer skills to create high-quality graphic and text presentations, often under tight timeframes.
• Interpret needs and determine effective presentation layouts.
• Organize and produce final presentation documents.
• Prepare special reports requiring the selection of relevant information from a variety of sources.