About this role

Our client, a globally recognised energy corporation with a strong international presence, is currently seeking a motivated Business Assistant to join their dynamic, multicultural, and multilingual team in The Hague.

Job Profile for Business Assistant
Responsibilities will include, but not be limited to:

Collect, maintain, and analyse HR data, metrics, and KPIs
Prepare HR reports, dashboards, and statistics for senior management, audits, and compliance reviews
Manage HR systems, particularly SAP SuccessFactors, and maintain data integrity
Coordinate domestic and international travel, including flights, accommodation, visas, ground transportation, and itineraries
Handle travel changes and cancellations within company policy and budget
Schedule and coordinate meetings, interviews, and events, including agendas, briefing materials, and logistics
Record meeting minutes and track follow-up actions
Provide diary management and executive-level support
Act as the primary point of contact for stakeholders, and screen and prioritise incoming communications
Handle sensitive and confidential information with discretion
Manage employee expenses, including submission, approval, and reconciliation
Support budget planning, tracking, and cost forecasting
Create, manage, and track Purchase Orders, and process and reconcile invoices with Finance and vendors
Prepare financial and operational KPIs, and support month-end and ad-hoc reporting
Prepare presentations and maintain documentation standards across reports and correspondence

Candidate Profile for Business Assistant

Must be fluent in English, both written and spoken. Knowledge of Dutch is a plus
Bachelor’s degree or equivalent professional qualification
Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
Hands-on experience with HR systems, particularly SAP SuccessFactors, is highly desirable
Proven experience as a Business Assistant, Executive Assistant, or similar role
Experience supporting finance activities such as expenses, POs, invoicing, and budget tracking
Excellent organisational and time-management skills
Strong analytical skills with close attention to detail
Ability to multitask and prioritise effectively under pressure
Professional, confident verbal and written communication skills
High level of discretion, confidentiality, and integrity
Proactive problem-solver with a flexible, can-do approach
Strong stakeholder management and interpersonal skills

What Our Client Offers