Part time Office Manager/ Accounts Assistant

Our client requires some who lives in Amsterdam/ Amstelveen. Candidates who are living outside of Amsterdam will not be considered. This position is 100% onsite – no opportunity to work hybrid.
START DATE IS ASAP - November or 1st of December 2026
What will you do?

• Main contact and representative of the office
• Welcome and announce all visitors, colleagues and other guests
• Invoice processing and see through the approval and payment process
• Supplier contact
• Schedule international appointments, maintain and update appointment calendars
• Booking of flights, hotels and taxis for team members
• Technology liaison
• Perform general administrative tasks and process incoming and outgoing post
• Organization of the expenses
• Perform office support tasks, such as copying, documentation processing and assistance
• Update and maintain the team SharePoint site
• Provide support for organized meetings, calls and video calls
• Maintain and update the archive, computer systems and processes
• Conduct online research, compile data and present findings and recommendations
• Annual organization of the collection of specified documents
• Taking care of the office, maintain office and kitchen supplies
• Answering telephone
• Organization of events for the office and international team

Financial Tasks

• Invoice processing and see through the approval and payment process
• Maintain and update the archive, computer systems and processes
• Perform office/finance support tasks, such as copying, documentation processing and assistance
• Gathering financial information from other entities in different regions - Eastern/Western Europe & Asia - when necessary

Back-up following tasks:

• Maintaining and updating the archive system - digital & manual-
• Technology liaison - keep the tech environment connected, online and assist with upgrades
• Checking and connecting the cabling, set up a work place for visitors, testing equipment, speak with the IT support departments in India and the UK
• Preparing the Board meetings: documents collection and upload in the system
• Preparing the Board meetings’ agenda and Board minutes - including reviewing- and follow up, keep track of versions, minutes corrections. They have an outside minute tracker.