Marketing & Events Associate | English

The Marketing & Events Associate will provide essential administrative and operational support to the International Leadership Team. This role involves managing office functions, coordinating internal and external meetings, and supporting various events and marketing activities.
Key Responsibilities:
Event and Marketing Support:

• Plan and execute international events such as congresses, trade shows, product launches, trainings, and webinars.
• Ensure all activities comply with MedTech regulations, internal policies, and codes of conduct.
• Collaborate with the Creative & Marketing Communications Associate Director to coordinate event strategy and execution.
• Manage event logistics, including:
  • Vendor communication and coordination (e.g. booth designers, printers, caterers).
  • Budget preparation, quote approvals, and cost tracking.
  • Inventory planning and shipment of marketing materials, giveaways, and booth assets.
• Provide on-site event support, including setup and coordination.
• Oversee customer invitations, speaker/sponsor agreements, and congress registrations.
• Conduct post-event follow-up and evaluations.
• Provide administrative support to the Head of Marketing.
• Liaise with Legal and Regulatory teams to ensure compliance.
• Support additional marketing and event tasks as needed.

Front Office:

• Support the International Leadership Team with:
  • Meeting coordination, calendar management, travel bookings, and expense processing.
  • Visa applications and presentation formatting as required.
• Assist with logistics and on-site support for internal meetings, in collaboration with the Front Office Team.
• Maintain the international events and meetings calendar.
• Coordinate complex travel and accommodation for international staff.
• Perform general administrative and front office duties.