Facilities Support Officer

Are you hands-on, flexible, proactive and do have mailroom experience? We are recruiting a fulltime on-site Facilities Support Officer who will ensure constant coverage of the mailroom as well as supports the smooth running of the office environment. Interested? Apply now as the deadline to do so is September 19th at 18:00!

Your job as a Facilities Support Officer 
In this role, you play a key role in ensuring the smooth day-to-day operation of the mailroom and office environment. In addition, you are the go-to contact for contractors and suppliers, coordinate repairs, installations, and facility support. This includes guiding them on-site, monitor progress, document work, and follow up when needed. With your technical know-how, you’ll also support internal office moves, set up meeting rooms and handle furniture arrangements. You’ll join a small team of three colleagues, where flexibility and reliability are key and you report to the Facilities Manager.

What You’ll Do: 

• Handle incoming and outgoing mail and deliveries
• Assist with furniture moves, meeting room setups, and workspace arrangements
• Support ad hoc requests from departments (e.g. event setups, office moves, light repairs)
• Coordinate with external service providers and suppliers
• Monitor and report facility-related issues (e.g. broken equipment, safety hazards)
• Help maintain a safe, clean, and functional office environment
• Perform basic administrative tasks (e.g. filing, updating records, ordering supplies)
• Support document management and maintain departmental systems
• Act as the right hand and backup to the Facilities Manager, providing support across all facility-related operations

To succeed in this role, you need:

• Previous experience in mailroom or general office support is a must
• Physically fit and comfortable with manual tasks
• Good communication skills and a service-oriented attitude
• Proficiency in Microsoft Office (Outlook, Excel, Word, Teams)
• Fluent in English; Dutch is a big plus
• Valid driving licence is an advantage

What’s in it for you? 

• Up to €3.900,- gross per month based on full-time and experience
• 100% employer-paid pension scheme
• 13th month
• 8% Holiday allowance
• 25 Holidays per annum
• Travel reimbursement of € 0,23 per km regardless of the way of transportation up to € 356,- per month. Otherwise upon preference, unlimited use public transportation
• Opportunity to join the collective health insurance plan between € 140,- and € 180,- a month
• Training and professional development opportunities