Management Assistant (24h)

Administration / Secretarial


Are you looking for a versatile and challenging position for 24 hours a week in Utrecht? Do you like working in a small team where knowledge, research and innovation are key and where all members work together to reach their common goals? Are you proactive, determined, service-minded and fluent in both English and Dutch? Then you are the Management Assistant (24h) we are looking for!

Tasks & Responsibilities

As a Management Assistant, you will:

  • Be responsible for calendar management;
  • Take care of all correspondence and communication via e-mail and phone;
  • Manage mailings and newsletters;
  • Organize events in- and outside of the organization;
  • Organize meetings and take minutes;
  • Maintain documents and archives;
  • Take care of translations;
  • Manage the project database;
  • Maintain contacts with stakeholders in- and outside of the organization;
  • Deal with expense reports, invoices and declarations;
  • Set priorities, monitor deadlines and assure compliance with regulations;
  • Provide support in all other administrative tasks.

Job offer

  • A versatile and challenging role in a dynamic and informal environment in the city center of Utrecht.
  • A role for 24 hours a week, during the mornings/afternoons, for 4 or 5 days a week.
  • You will be a vital part of an ambitious team where togetherness and open-mindedness are core values.
  • You will have the possibility to start immediately. There will be an induction process to get you started.

Is this the part-time Management Assistant (24h) role you have been looking for? Do not hesitate to apply!


Skills & Education * You have a bachelor's degree (or equivalent through experience). * You have at least 3 years of experience in supporting management. * You are fluent in both Dutch and English. * You have excellent communication skills, both verbal and written. * You are accurate, stress-resilient and flexible, with excellent organizational skills. * You are proactive and self-reliant, but you enjoy working as a team. * You feel comfortable in a dynamic and multicultural environment. * You enjoy fixing problems on the spot and finding quick solutions.