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Office Manager - English

Administration / Secretarial
Rotterdam
English

Description:

Are you looking to be part of a fast-growing global food business with Rotterdam operations headquartered in the Maasvlakte Rotterdam area? Do you want to realize your ambitions while being part of a principle driven organization that aspires to transform its business through powerful Brands? 
Our international client is seeking an Office Manager who is looking for a real meaning in their work that not only benefits them and the organization but the world around us. 
Our client offers both challenging and interesting work. It’s about having ideas. And ideals. Being prepared to risk failure. It’s that mix of integrity and ambition with opportunities to grow in Europe and beyond that makes our client such a special place to work.
You will have all the tools you need to do an excellent job and be supported by like-minded smart, motivated people who will help you get the job done!
Our client is an emerging global food company, with global Net Sales in excess of $600 million, operating across a range of categories including specialty rice, organic foods and convenience rice based products.
The Company is engaged in milling, processing and marketing of branded and non-branded basmati rice, and manufacturing of rice food products in both India & international markets.
Their global presence includes; India, Middle East, United Kingdom, Europe and United States, and operations covering contract farming, procurement, storage, processing, packaging and distribution. Their rice product portfolio is comprises of brown, white, steamed, parboiled, organic, quick cooking brown rice, and ready-to-heat rice.
Job Profile for Office Manager
Responsibilities will include but not be limited to:
Personal Assistant to the Director:
  • Manage the Director’s calendar and travel arrangements
  • Complete Personal Assistant tasks for the Director
  • First point of contact for employees, business partners, relations and guests and professionally representing the company
  • Responsible for the supervision of all inbound communication (calls, emails, enquiries)
  • Organising meetings, events and lunches
  • Aid and support team with general support activities
  • Organizer and first point of contact for the schedule of Director
  • Smaller administrative tasks for management team
  • Develop and produce presentations and reports for management team
  • Support with printing and copying for project purposes
Office Management:
  • Support with organizing events such as: client events, teambuilding,  holiday and birthday’s
  • Handle all areas of office management covering but not limited to: layout, reception area management
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Maintain and keep stock of all the material
  • Manage maintenance of office equipment, supplies and overall inventory
  • Arrange events
  • Deal with office and service providers (lunch, stationery, etc.)
  • Advise Finance on invoices from Suppliers
  • Arrange flowers, gifts, cards for staff
  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
  • Order and organise office supplies and furniture
  • Booking accommodation and flights when necessary
  • Maintain mailing group lists
  • Maintain and keep stock of office docs/info (etc.)
  • Give-aways: clients, events and also in-office branded materials (ex. mugs)
HR Assistant:
  • Provide support to HR on On-boarding and Equipment issuance
  • New starter notification email internal and external  
  • Personnel file creation and maintenance
  • Assistance in professionalising expat support
  • Research: local tax, residence, health insurance requirements
  • Formatting CV’s, coordinating interviews
  • General HR system administration and maintenance
  • General HR/ Recruitment administration support
  • Ad-hoc duties as requested
Candidate Profile for PA/HR Assistant
  • Must have your own car
  • Must have experience supporting at Executive level and/or experience in Office
  • Fluent in English, both written and spoken, Dutch is an advantage
  • Must have knowledge of Microsoft Office, Excel and Power Point
  • Assertive, Can-do attitude, someone not afraid take ownership, with a service oriented, flexible personality, eager to learn
  • Must have a MBO-4 or HBO level degree
  • A team player with excellent planning and organisational skills, efficient work ability
  • People skills with intercultural awareness
  • Excellent time management and multi-tasking skills
  • Overall people skills with intercultural awareness
What Our Client Offers
  • Possibility to start as soon as possible
  • Excellent salary: €3000,-  gross per month excluding 8% vacation allowance
  • 24 annual leave days
  • Travel costs
  • Eligible for pension plan
  • Great opportunities to learn and grow within a global food company
  • End of month company drinks and socializing
Work Hours:

40 hours per week