Executive Personal Assistant

Administration / Secretarial


You have the ability to:
Organize and pro-actively plan the CEO/CSD’s agenda, including international high-end travel
Ability to take clear and effective meeting notes Work together with the studio (designers), updating them regularly on client feedback, deadlines and changes to briefings
Prepare for in-house client meetings including catering & hospitality arrangements
Review invoices and obtaining the proper approvals
Work on additional ad hoc requests assigned by the CEO/Creative Director
Work outside office hours if needed

You will:
Have a high level of professionalism, while still maintaining a good sense of humor
Have the ability to handle sensitive/confidential situations or materials
Be resourceful, proactive and take initiative – make things happen
Take on responsibilities from beginning-to-end
Have meticulous attention to detail
Have excellent organizational and communication skills
Have a strong background in team leadership
Have the ability to assist with multiple projects simultaneously
Work independently and have the ability to stay calm & focused in stressful situations
Travel in Europe, as well as internationally from time-to-time


Required qualifications:
Proven three - six years’ experience working in a creative environment and / or highest market / luxury segment
Excellent Verbal and Written Skills in English
Organizational skills as well as a strong attention to detail and professionalism
Must be able to work in an international environment, have an international (USA) business background / orientation
Highly presentable, stylish / fashionable and discrete
Microsoft applications, Excel, Word, Outlook, etc.
Living in - or willing to relocate to Netherlands
A valid EU work permit is required (no need to apply if you are unable to meet this requirement)
About the company:
Our client is an internationally renowned design house. They create exceptional designs for high-end residences and super yachts that combine sophisticated engineering with refined style. The international multidisciplinary team of over 45 creative professionals offers an open, dynamic and creative atmosphere.
At the moment they are looking for a talented, self-motivated, full-time, experienced Executive Secretary / Personal Assistant. This role is directly supporting the CEO/Creative Director and the Client Services Director (CSD), and will require proven experience working in a fast-paced environment working in close communication with the CEO.