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HR General Affairs Assistant

HR / Recruitment
Amsterdam
Dutch, English

Description:

For an intentational client in Amsterdam we are looking for an HR and General Affairs assistant.

Over de functie

The HR-General Affairs Assistant will be responsible for operational and administrative support on a variety of HR functional areas and all general affairs activities within the reception/office. This will include competent administration of all related functions that falls within the scope of this area.

Job description

Human Resources:

  • Timely and accurate execution of HR administration and support activities; e.g. prepare contracts/offer letters, maintain (digital) personnel files, work certificates, sickness leave, holiday entitlements, etc.;
  • Carry out all activities of new joiners and leavers according;
  • Provide support in the monthly payroll;
  • Provide support with recruitment;
  • Giving support in the HSE (Health, Safety, Environment) activities;
  • Assisting the HR manager in projects and initiatives;
  • Must be prepared to follow a basic HR training and/or attend seminars.


General Affairs:

  • Welcome external visitors and visiting colleagues from other countries and be their first point of contact should they have any questions or requests;
  • Manage general affairs supplier calls and emails;
  • Responsible for (the distribution of) incoming and outgoing mail and general deliveries, excluding courier shipments for our sales department;
  • Proactive management of company stationary stocks and kitchen supplies. Cost effective and timely re-ordering as required, to avoid shortage or wastage;
  • Maintenance of meeting rooms and bookings at hotels for visitors;
  • Accurate and timely weekly handling of invoices for payment;
  • Assist with facilities related requests, such as climate control issues coffee machines, copiers;
  • Be the main contact person for the general reception on the ground floor;
  • Be the main contact person facilities related topics such as the cleaning company, Post.NL;
  • Arrangement of corporate events (Annual kick-off/company dinners);
  • Distribution of mailings regarding facilities related issues;
  • Miscellaneous typing, copying, scanning, faxing, filing, and other light clerical duties to the HR/GA Manager and General Manager.


Requirements

  • Higher Vocational Education/Level degree in a related field;
  • Preferably 3+ years working experience with HR administration;
  • Accurate, well organised, flexible, hands-on, pro-active, able to work independently as well as in team, strong feedback skills;
  • Fluency Dutch and English required, other languages are a plus;
  • Good command MS Office;
  • Strong sense of responsibility and integrity;
  • Capable of preserving confidential or sensitive information;
  • Excellent verbal and written communication skills;
  • High energy level, strong time management skills, comfortable multi-tasking projects; and prioritise in conjunction with day-to-day activities.

Over het bedrijf

A Japanese company focused on research, development and manufacturing of semi-conductors. Their groundbreaking achievements have been in the development of LED technology, for which they have gained global notoriety.

Contact

Do you recognize yourself in the profile and do you meet the job requirements? Then please react and send us your CV and short motivation. You can also e-mail For more information check our website www.projob.nl or call 020-5738300.