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Part time Office Manager/ Accounts Assistant (4 days – Monday until Thursday)

Administration / Secretarial
Amsterdam

Our client requires some who lives in Amsterdam/ Amstelveen. Candidates who are living outside of Amsterdam will not be considered. This position is 100% onsite – no opportunity to work hybrid.
What will you do?

  • Main contact and representative of the office
  • Welcome and announce all visitors, colleagues and other guests
  • Invoice processing and see through the approval and payment process
  • Supplier contact
  • Schedule international appointments, maintain and update appointment calendars
  • Booking of flights, hotels and taxis for team members
  • Technology liaison
  • Perform general administrative tasks and process incoming and outgoing post
  • Organization of the expenses
  • Perform office support tasks, such as copying, documentation processing and assistance
  • Update and maintain the team SharePoint site
  • Provide support for organized meetings, calls and video calls
  • Maintain and update the archive, computer systems and processes
  • Conduct online research, compile data and present findings and recommendations
  • Annual organization of the collection of specified documents
  • Taking care of the office, maintain office and kitchen supplies
  • Answering telephone
  • Organization of events for the office and international team

Financial Tasks

  • Invoice processing and see through the approval and payment process
  • Maintain and update the archive, computer systems and processes
  • Perform office/finance support tasks, such as copying, documentation processing and assistance
  • Gathering financial information from other entities in different regions (Eastern/Western Europe & Asia) when necessary

Back-up following tasks:

  • Maintaining and updating the archive system (digital & manual)
  • Technology liaison - keep the tech environment connected, online and assist with upgrades
  • (such as: checking and connecting the cabling, set up a work place for visitors, testing equipment, speak with the IT support departments in India and the UK)
  • Preparing the Board meetings: documents collection and upload in the system
  • Preparing the Board meetings’ agenda and Board minutes (including reviewing) and follow up, keep track of versions, minutes corrections. They have an outside minute tracker.

Requirements:

Who are you?

  • Fluency of English (written and spoken). Dutch language is a plus – not a must
  • You must have min. 4 years office management and accounts assistant work experience.
  • Knowledge of variety of computer software applications in maintaining calendars, MS Outlook, Word, Excel, SharePoint and other financial systems
  • Experience in financial tasks is a plus
  • Service oriented, number literate, IT savvy
  • You are detail oriented, organized, structured and confident
  • Attention to detail
  • Strong written and verbal communication skills
  • Ability to work in a calm but dynamic environment with ability to manage multiple competing tasks and demands
  • Ability to handle sensitive and confidential information and situations
  • High level of demonstrated poise, tact and diplomacy
  • Ability to interact and communicate with individuals at all levels of the organization
  • Stress resistant, able to prioritize and able to handle high workload
  • Analytical
  • Able to work in a fast paced environment
  • Must be living in Amsterdam/ Amstelveen. Candidates living outside of Amsterdam will not be considered
  • 100% onsite – no opportunity to work hybrid

If you are interested in this job opportunity, please include your MOTIVATION letter. Please also specify why you are choosing this part time position and why you can commit this for long term.

Salary Benefits:

  • This is a part time position, you must be available to work 4 days a week (32 hours) - Monday until Thursday
  • This is a long term position. NOT temporary.
  • The salary is between €2,600 - €3,000 gross per month (based on 40 hours a week) depending on prior experience.
  • The contract will be through Undutchables first. After a period of time, depending on your work performance, there is possibility for extension.

About the company:

Our client is an international company (retail industry) based in the heart of Amsterdam, close to Vondelpark.The office in Amsterdam is focused on the company's financial matters. Its a small office with a max. 3 employees.