close

Office Coordinator / Secretary - German - Amersfoort area

Administration / Secretarial
Amersfoort

Description:

Responsibilities/Tasks

Administration support:

  • General secretarial responsibilities.
  • Correspondence with factory in Germany. Translation of (Sales & Marketing) material from Dutch into German.
  • Order and maintain office supplies, equipment, and furniture, as necessary.
  • Report issues concerning copiers, printers, scanners, laptops, or other equipment to respective service supplier or point of contact.
  • Arrange and coordinate staff meetings and social events, as directed.
  • Maintain the professional look of the office by managing contract cleaners, building maintenance, and facility repair.
  • Maintain kitchen and break areas, work and storage rooms/areas.
  • Main point of contact for colleagues regarding education and certification.


Accounting support:

  • Open, date stamp, and route incoming invoices for coding, verification, and approval.
  • Forward invoices and coordinate with finance department/s as needed.


Receptionist support:

  • Answer office phone and route appropriately.
  • Greet and interact with visitors and staff.
  • Maintain logs and files for daily mail deliveries.
  • Assist with shipping of mail going out of office to various locations (domestic and international).
  • Maintain marketing materials and letterhead inventory and orders as needed, working with Communications.


Requirements

  • 2+ years of administrative responsibilities.
  • Strong organizational skills and ability to perform multiple tasks simultaneously, set priorities.
  • Excellent interpersonal skills and demonstrated ability to interact professionally with culturally and linguistically diverse staff, clients and consultants. German fluency required.
  • Solution oriented with a high sense of quality, attention to detail, accuracy, efficiency, and meeting deadlines.
  • Team player who is also able to work independently.
  • Ability to work comfortably with Microsoft Office software, specifically Word, Excel, and PowerPoint.
  • Willingness to perform other duties as required.
  • Must be eligible to work in the Netherlands.