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Personal Assistant to CEO

Personal Assistant to CEO

Posted on May 13, 2025
Amsterdam
English
Posted on May 13, 2025
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Apply for this position
Responsibilities:Personal Assistant to CEO (50%)
  • Manage CEO’s calendar and travel
  • Handle CEO’s signatures and contract couriers
  • Prepare meeting materials and itineraries

Administrative Support to Champions League (40%)
  • Oversee DocuSign and file documents
  • Provide light IT support
  • Book travel for team members without corporate cards
  • Assist with onboarding new hires/consultants
  • Organize group travel for congresses

Headquarters Office Receptionist (10%)
  • Greet guests and assist with meetings
  • Maintain office supplies and book meeting rooms
  • Help organize HQ events and handle holiday gifts
Your profile to be success in this role :
  • 5-10 years of experience supporting C-level executives is essential
  • Experience in a similar industry, such as biotech or pharma.
  • Fluent in English with advanced proficiency in both written and spoken communication
  • Highly proactive, with the ability to take initiative and drive tasks forward
  • Adaptable and able to seamlessly transition between diverse tasks and priorities
  • Consistently organized and able to stay on top of responsibilities
  • Persistent and determined, with a strong resolve to see tasks through to completion
  • Tech-savvy, comfortable using a wide range of tools and systems (training will not be provided for basic tech skills)
  • On-site at the Amsterdam headquarters five days a week
Our client’s business helps distribute medicines for rare diseases across Europe and beyond. They work with pharmaceutical companies to make sure these medicines reach patients who need them, ensuring better access to treatments for rare conditions.
If you are interested in this vacancy, you can apply by clicking on the button above. By clicking on apply, you agree to our privacy commitment and terms and conditions. Your application will be sent directly to the recruiter in charge. IMPORTANT: if you are not yet registered with Undutchables we kindly ask you to do so. Your information will be handled in the strictest confidence and your CV will not be sent to a company unless you have given prior permission. Curious about how the recruitment process works within Undutchables, click here to read more.  
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Useful Links
  • Working in the Netherlands
  • Recruitment agencies
  • Career coaches
  • CV advice
  • Job interview
  • Self-employment